Reinventing Geospatial Inc.

Executive Administrative Assistant

Job Locations US-VA-Fairfax
Job ID 2020-1138
Category
Administrative

Overview

RGi is seeking an energetic, resourceful and proactive Executive Administrative Assistant that can work in a fast-paced environment and is responsible for supporting the Reinventing Geospatial’s CEO and leadership team. This position includes administrative support for travel, events, meetings, scheduling, and Human Resources-related administrative functions. Executive Assistant will provide support to the CEO, including meeting scheduling and correspondence; meeting material development, production, and distribution; and maintaining corporate records. Must be able to maintain a high level of confidentiality when working with CEO.

This individual must be highly organized; have strong communications skills; and be technically adept with administrative IT tools such as the Microsoft Office product suite. This position is self-directed. The duties are crucial and the level of responsibility for the role includes analyzing and assessing situations, anticipating needs, and developing solutions independently to ensure smooth operations and increase productivity. Help make the company a better place to work.

Responsibilities

  • Work as an extension to the CEO by getting to know his working style and expectations
  • Able to juggle multiple tasks at once
  • Provide detailed calendar management, scheduling support, and general administrative support for CEO, including correspondence, travel, meals & lodging, meeting materials, and expense reporting
  • Manage phone calls, emails, and written correspondence; Answer telephones professionally, take and relay messages, and provide general information to callers and guests
  • Provide general office management including monitoring and ordering supply inventory and maintaining the general office appearance
  • Partner with facilities to on-board new hires and complete special requests for furniture, maintenance, and repairs
  • Be able to assist with a broad spectrum of work and responsible for coordinating projects that may involve working with all levels of internal management and staff
  • Help build company culture by planning and coordinating corporate events (i.e., Friday breakfast, Company Lunches, Volunteer events, Company Picnic, Offsites)
  • Keep both the CEO’s office and conference rooms clean and organized (remove dishes, items left behind from previous meetings)
  • Keep kitchen areas clean and stocked
  • Update and maintain various company social media accounts
  • Provide regular updates on activity progress and actions to the CEO
  • Run personal errands for CEO (10% of job)

Qualifications

  • U.S. Citizenship
  • Minimum of a High School Degree
  • Ability to coordinate multiple priorities and complete tasks in a timely manner
  • At least eight (8) years’ experience as an Executive Assistant, some of which is in support of C-suite position(s)
  • Excellent verbal and written communication skills with the ability to be both personal and professional with staff and CEO
  • Ability to maintain strict confidentiality, discretion, and judgement when dealing with confidential and sensitive issues in all aspects of work
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
  • Strong organization skills with an impeccable attention to detail
  • Experience identifying and managing relationships with professional services vendors/consultants
  • Social media savviness
  • Ability to follow-up and follow through on actions as necessary
  • Driver's License & reliable transportation

Who We Are

 

Reinventing Geospatial Inc. (RGi) is a fast-paced small business that has the environment and culture of a start-up, with the stability and benefits of a well-established firm. We solve complex problems within geospatial software development and national defense to make an immediate impact for our nation’s soldiers and analysts. This position rewards those who are action learners, value form over substance, are focused on serving the CEO and are resourceful about achieving results.

 

We pride ourselves on giving employees an exceptional life experience, where creativity thrives and challenges are simply part of the fun. We provide truly excellent benefits, including:

 

  • 100% paid employee healthcare & dental insurance
  • Paid parental leave
  • 401k with matching
  • Escalating vacation time
  • Referral bonuses
  • Tuition reimbursement
  • Professional development training
  • Free beverages and snacks
  • Catered breakfast on Friday’s

Reinventing Geospatial, Inc. is an Equal Opportunity Employer committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for all positions.

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